Vipre SafeSend
“Picture this: you trust Outlook autocomplete, hit ‘Send’, and your a confidential email lands in the wrong Emma’s inbox. That single click morphs into a GDPR breach complete with fines, lawyers and sleepless nights. VIPRE SafeSend slams on the brakes right inside Outlook killing the email before it escapes and sparing IT the flood of perimeter DLP alerts.”
SafeSend Turns Email Blunders into Non Events
VIPRE SafeSend is a lightweight add-in for Microsoft Outlook (desktop, Mac and OWA) that pops up a confirmation window every time someone tries to send mail outside the firm. In that single window it:
Lists every external address – CC, BCC and distribution lists are colour-coded so the wrong “Emma” or blind-copied chamber doesn’t slip through.
Shows every attachment by name – making the sender consciously eyeball what’s leaving their inbox.
Adds an optional DLP scan – regex rules catch NI numbers, bank details, client keywords, etc., and you decide whether to nudge, insist on typing “CONFIRM”, or flat-out block the send.
Understands RMS-encrypted files – it can still inspect them without breaking the encryption chain.
Logs every click into an audit trail (local or central) for GDPR/SRA evidence.
Scales from 50 to 425 k+ seats via GPO, SCCM or Intune; no mail-flow rerouting, no cloud detour.
In short: it forces busy feeearners to pause, sanity check recipients and attachments, and stops accidental leaks before they become disciplinary hearings.
Why should you care?
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- Email is still the weak link. In 2023 the ICO logged “data emailed to the wrong recipient” as the single most-reported incident, accounting for 16 % of all breaches beyondencryption.com.
Regulators are sharpening their pencils. DPP Law was hit with a £60,000 fine in April 2025 after 682 client files leaked onto the dark web ico.org.uk, while US firm Orrick paid an $8 million settlement over a mis-sent-email breach that exposed 600,000 records reuters.com.
The human element won’t go away. Verizon’s 2024 DBIR found that 68 % of breaches involve an unwitting human slip-up rather than some hoodie-wearing hacker verizon.com.
The cost of doing nothing
IBM pegs the average breach at USD 4.88 million in 2024, the highest on record ibm.com. Compare that with the cost of SafeSend — typically less than one billable hour per user per year — and the ROI writes itself.
Recipient confirmation — pops a dialog listing every external address, with CCs and BCCs colour-coded so the wrong Emma doesn’t get the witness bundle.
Attachment preview — shows every file name before send; no more hidden spreadsheets.
Built-in DLP module — regex detects credit-card numbers, NI numbers, client names etc. Actions range from a gentle nudge to an outright block.
Scans RMS-encrypted files without breaking chain of custody.
Full audit trail for when the ICO (or the partner-in-charge) asks who clicked what.
Enterprise-grade roll-out — group-policy or Intune; proven at 425 k+ seats .
Benefits specific to law firms
Preserve privilege & reputation — one mis-sent attachment can blow a case wide open; SafeSend stops it at source.
Tick the GDPR Article 32 box — demonstrably “appropriate technical measures”.
Cut SecOps noise — mistakes are caught in Outlook, not bounced at the gateway.
Micro-training built-in — every prompt reinforces secure-by-design culture.
Works with existing encryption — can even nudge users to encrypt when it sniffs sensitive phrases.
5. Ready to stop email own-goals?
Book a live demo with your IT team, drop the add-in into a pilot mailbox, and watch the “oops” moments vanish before they end up as court exhibits.
VIPRE’s Email Threat Trends Report: Q1 2025
Email attackers are adapting rapidly. They are honing their tactics to stay ahead of modern defenses—and in many cases, they’re succeeding.
